There is a variety of mistakes that employees commit when they are carrying out their tasks. However, these errors can be avoided by giving employees clear instructions. Work instructions are supposed to explain how staffs should perform their tasks. Work instructions should have an agenda and avoid instances in which employees can feel confused. What determines the extent to which work instructions are effective is the form and the content. For you to create the most effective work instructions, you should consider the factors explained below.
Ensure you keep them simple. In case you find yourself having long sentences when writing work instructions, it should imply that you need to stop. Explaining instructions with simple words can mean that you understand it well. You should make sure that all the employees can understand the work instructions you have created. You should thus keep off the use of unnecessary words, technical terms as well as complex sentences. You should use sentence structure that is very simple.
Ensure you work with a professional. There are individuals with much expertise in coming up with instructions and the most appealing thing is that they always look forward to helping you. You need to ensure that the professional has been providing services of work instructions writing to other customers whose needs were similar to yours. This is crucial in making sure that you choose the right professional. Also, the professional will enable you not to guess or misconceive since they give you the steps you should follow.
You should consider going visual. In today’s world, people like visual things. A big portion of those you work with lose interest at the sight of long texts and this can make them keep off from reading them. You should thus consider creating work instructions that are visual. You can have the various steps of a process being photographed as well as a film an individual when going through the process then let these be your work instructions. Incorporating visual is among the major ways of ensuring that work instructions reach the entire workforce and get followed.
Make consistent and credible work instructions. You are not just creating work instructions for the sake of it. However, in case the instructions do not seem helpful and correct, employees will just look at them like any other attractive idea that has nothing to do with them. You should ask from employees with expertise on how a task is performed. In order to create instructions that are consistent, they should be in line with the skills of the staffs.